PRIVM – Precise Inventory Manager
Lead Product Designer
In Active Development
Mobile-First Financial Operations Platform
Retail & Supermarket Operations
Executive Summary
PRIVM (Precise Inventory Manager) is a financial intelligence infrastructure designed for supermarkets and retail chains to monitor revenue, profit margins, stock valuation, and operational risk in real time.
While most inventory tools focus on stock counts, PRIVM reframes inventory as capital — tracking how goods move, how losses occur, and how branch-level performance impacts overall profitability.
The product is currently in active development and is positioned to serve multi-branch retailers seeking structured financial visibility beyond traditional POS systems.
Retail Loss Diagnostics
Field interviews with independent supermarket operators revealed systemic revenue blind spots caused by manual reconciliation, expiry mismanagement, and poor role accountability structures.
₦150k – ₦300k
Estimated monthly losses attributed to expired or poorly rotated inventory.
12–18%
Revenue distortion from untracked disposals, shrinkage, and manual overrides.
2–3 Hours Daily
Average reconciliation time across stock, sales, and paper logs.
Low Role Separation
Minimal operational visibility between owners, managers, and storekeepers.
Modeled Performance Outcomes
Based on structured inventory workflows, automated expiry alerts, and enforced role-based controls, PRIVM projects measurable operational efficiency gains within the first 90 days of deployment.
20–28%
Reduction in expiry-related losses through predictive date-range alerts.
30% Faster
Daily reconciliation via real-time dashboard visibility.
Improved Role Accountability
Clear operational separation between Owner, Manager, Storekeeper, and Viewer roles.
Scalable Multi-Store Control
Centralized visibility across multiple branches without operational fragmentation.
Core Problem
Most retail chains operate with fragmented financial visibility. While sales are recorded at POS level, true profitability is obscured by expired goods, internal shrinkage, restocking inefficiencies, and poor branch-level oversight.
Inventory is treated as quantity — not capital. As a result, business owners struggle to answer:
- Which branch is actually most profitable?
- How much capital is sitting in slow-moving stock?
- What is the financial impact of expired goods?
- Are managers influencing margin performance?
Product Scope
The mobile application is structured into four primary modules accessible via bottom navigation: Dashboard, Stores, Notifications, and Profile.
Core features include inventory management, sales tracking, asset management, expiry monitoring, revenue reporting, and configurable alert systems.
Governance Architecture
PRIVM implements structured role-based financial governance to reduce internal manipulation and enforce accountability.
- Owners retain financial authority and store creation rights.
- Managers operate within scoped permissions.
- Storekeepers manage stock but cannot influence financial reporting.
- Reports are immutable to prevent revenue distortion.
This hierarchy ensures operational flexibility while protecting financial integrity across branches.
Competitive Landscape
Existing inventory tools focus primarily on stock tracking or POS logging. Few integrate structured financial intelligence, role-based governance, and branch-level capital visibility into one cohesive system.
PRIVM differentiates itself through:
- Capital-based inventory valuation, not just quantity tracking.
- Financial reporting tied directly to stock actions (sold, disposed, restocked).
- Multi-branch performance visibility in one dashboard.
- Structured governance architecture with immutable reporting.
- Accessibility-first design for elderly retail operators.
While many competitors serve as operational tools, PRIVM positions itself as a financial control system for retail ecosystems.
Revenue Architecture
PRIVM follows a tiered subscription model designed to scale alongside retail growth.
Starter (Free)
- 1–3 Stores
- Limited product capacity
- Limited users
- Basic inventory tracking
- In-app ads
- Email support only
Pro
- Up to 10 Stores
- Expanded product limits
- Increased user roles
- Full sales & inventory reports
- Financial performance analytics
- Email + chat support
Premium
- Unlimited stores
- Unlimited products
- Unlimited role assignments
- Advanced financial insights
- Priority support
- No advertisements
Pricing scales based on operational complexity — number of stores, products, and active user roles — ensuring revenue alignment with business size.
Vision & Scalability
Retail infrastructure across emerging markets remains largely informal, fragmented, and manually operated. PRIVM is designed as a foundational layer for digitizing retail operations across Africa — beginning with supermarkets and multi-branch retail chains.
The long-term vision extends beyond inventory tracking. PRIVM aims to become a financial intelligence system for retail ecosystems — enabling:
- Multi-branch capital visibility
- Expiry-loss reduction modeling
- Revenue-to-margin performance optimization
- Branch benchmarking analytics
- Retail data intelligence at scale
As adoption grows, PRIVM can expand into POS integrations, supplier analytics, and credit-risk modeling for retail operators — positioning it as infrastructure rather than a tool.
Multi-Branch Control
Owners can create multiple stores under a single account. Each store maintains isolated inventory and user roles while contributing to centralized performance metrics.
This ensures operational independence per branch without sacrificing executive oversight.
Operational Intelligence
Inventory actions are simplified into three core behaviors: Sell, Restock, and Dispose.
Selling updates revenue metrics, restocking increases stock value, and disposal removes inventory without inflating sales.
Reports include revenue vs profit margin analysis, expiry loss tracking in naira, and daily performance summaries.
Accessibility Strategy
User research revealed that many store owners are elderly. The app includes adjustable font scaling and screen reader compatibility to support visual and hearing impairments.
Accessibility settings are embedded within profile configuration to ensure inclusive adoption.
Product Showcase
Operational Intelligence Dashboard
The dashboard serves as the command center of the store ecosystem, surfacing real-time performance metrics and risk indicators at first glance.
Core KPIs include daily goods sold with day-over-day percentage comparison, total goods onboarded, store count, total inventory units, and cumulative inventory value. Each performance card integrates directional visual cues — upward or downward trend lines with contextual color states (green for growth, red for decline).
The expiry intelligence module introduces proactive risk monitoring. Time-frame tabs (0–10, 11–30, 31–60, etc.) dynamically update the total count of at-risk goods. Urgency is communicated through a structured color hierarchy: Red (critical), Dark Orange (moderate), Green (low risk).
A contextual shortlist previews expiring items with remaining days visually reinforced by timer indicators. The “View More” action transitions into the full expiry management interface for deeper control.
Transaction-Driven Inventory Engine
Store overview provides real-time visibility into goods, assets, users, and financial reports — each acting as a navigational gateway into detailed operational states.
Inventory operates through a cart-based batch selection system. Managers can increment or decrement unit counts per product, with a persistent sticky summary reflecting total value, item count, and truncated selection preview.
Finalized selections transition into a dual-action decision layer: Sell (adds to store revenue) or Dispose (removes stock without affecting sales metrics).
This clear financial separation ensures operational transparency between revenue generation and loss events such as expiry, theft, or damage.
Granular Expiry Intelligence
A real-time expiry breakdown showing individual products, inventory value, unit count, and exact days remaining.
A color-coded urgency system enhances rapid decision-making:
• Red (≤ 29 days) — Immediate action required
• Dark Orange (30–60 days) — Monitor closely
• Green (60+ days) — Stable inventory
The integrated timer indicators reinforce time sensitivity, reducing spoilage risk and protecting working capital.
Team & Permission Architecture
Structured multi-user management with clearly defined operational roles: Owner, Manager, Storekeeper, and Viewer — each visually coded for clarity.
Ownership logic is system-protected — the primary store owner cannot be removed, safeguarding administrative continuity.
New members can be invited via email or phone number with role assignment at onboarding, ensuring controlled delegation across inventory and reporting functions.
Strategic Impact
PRIVM introduces structured accountability into retail environments where informal processes previously dominated operations.
By linking inventory behavior directly to financial reporting, the system reduces revenue leakage and improves executive decision-making visibility.
The product is currently in active development and positioned for launch later this year.
